Keyboard shortcuts in Excel 2016 can save time and increase productivity. However, the default shortcuts may not be the most efficient for every user. Luckily, Excel allows users to customize keyboard shortcuts to fit their individual needs. In this article, we’ll walk through the steps needed to customize your keyboard shortcuts in Excel 2016.
Step 1: Access the Customize Ribbon Menu
The first step is to access the Customize Ribbon menu. To do this, right-click anywhere on the Ribbon and select “Customize the Ribbon” from the dropdown menu.
Step 2: Select “Keyboard Shortcuts”
After accessing the Customize Ribbon menu, select “Keyboard Shortcuts” from the dropdown menu on the bottom right corner of the window.
Step 3: Choose Your Category and Command
From the “Categories” box, select the category for the command you want to customize. Then, in the “Commands” box, select the specific command you want to customize.
Step 4: Press the Desired Shortcut Keys
With the desired command selected, click into the “Press new shortcut key” field and press the keys you want to use for the shortcut. Excel will notify you if the combination is already in use for another command.
Step 5: Save Your Changes
After customizing your keyboard shortcut, click the “Assign” button to save your changes. Then, click “Close” to exit the Keyboard Shortcuts menu.
Step 6: Test Your New Shortcut
Now that you’ve customized your keyboard shortcut, test it out! Use the new shortcut to access the command you’ve customized.
Tips for Customizing Keyboard Shortcuts in Excel 2016
1. Customize Frequently Used Commands
Focus on commands you use frequently. This will help you save time and increase productivity.
2. Think About Your Workflow
Consider your workflow and customize shortcuts that align with your preferred work style. This can help you work more efficiently.
3. Keep it Simple
Don’t overcomplicate your shortcuts. Keep them simple and easy to remember.
4. Use Mnemonics
Mnemonics are memory devices that help you remember things more easily. Use them to help you remember your customized shortcuts.
5. Experiment
Don’t be afraid to experiment with different shortcuts to find what works best for you.
Conclusion
Customizing keyboard shortcuts in Excel 2016 can help you work more efficiently and save time. By following the steps outlined above, you can easily customize your shortcuts to fit your individual needs. Keep in mind the tips mentioned and experiment with different shortcuts to find what works best for you.
