Microsoft Excel is a powerful tool that has been widely used by professionals, students, and individuals for organizing and presenting data. It offers a wide range of features that help users to simplify their tasks and increase their productivity. One of the most important features of Excel is the Print Area Shortcut Key. This feature allows users to print a specific area of a worksheet with ease. In this article, we will discuss how to use the print area excel shortcut key and its benefits.
What is the Print Area Excel Shortcut Key?
The Print Area Excel Shortcut is a feature that allows users to print a specific area of a worksheet quickly. By setting the print area, users can print only the selected cells instead of printing the whole worksheet. This feature is especially useful when users want to print a specific section of a worksheet, such as a table or a chart. The print area excel shortcut key is Ctrl+Shift+P.
How to Set the Print Area in Excel?
Setting the print area in Excel is a simple process that can be done in a few easy steps. Here’s how:
- Select the cells that you want to print. You can also select a range of cells by holding down the Shift key and clicking on the first and last cell of the range.
- Go to the Page Layout tab and click on Print Area in the Page Setup group.
- Select Set Print Area.
Once you have set the print area, you can preview and print the selected cells by using the print area excel shortcut key, Ctrl+Shift+P.
Benefits of Using the Print Area Excel Shortcut Key
The print area excel shortcut key offers several benefits to users:
- It saves time by allowing users to print only the selected cells instead of printing the whole worksheet.
- It reduces paper wastage by printing only the required data.
- It simplifies the printing process and makes it more efficient.
- It allows users to create professional-looking reports and documents by printing only the relevant data.
Tips for Using the Print Area Excel Shortcut Key
Here are some tips that can help you to use the print area excel shortcut key more efficiently:
- Before setting the print area, make sure that the selected cells fit on a single page. If the selected cells span multiple pages, you may have to adjust the print settings to fit the data on a single page.
- You can clear the print area by going to the Page Layout tab and clicking on Clear Print Area in the Page Setup group.
- You can also use the print preview feature to see how the selected cells will look when printed. Go to the File tab, click on Print, and then click on Print Preview.
The print area excel shortcut key is a useful feature that can help users to print a specific area of a worksheet quickly and efficiently. By setting the print area, users can save time, reduce paper wastage, and create professional-looking reports and documents. Whether you are a student or a professional, the print area excel shortcut key is a must-know feature that can simplify your tasks and increase your productivity.