Microsoft Excel is one of the most commonly used computer programs in the world. It is used for a wide range of tasks, including data entry, data analysis, and financial modeling. One of the most basic tasks in Excel is saving your work. While you can save your work using the traditional method of going to the File menu and clicking Save As, there is a faster way to do this: the Save As Excel keyboard shortcut.
What is the Save As Excel Keyboard Shortcut?
The Save As Excel keyboard shortcut is a combination of keys that you press on your keyboard to save a copy of your Excel spreadsheet with a new name or in a different file format. The default keyboard shortcut for Save As in Excel is “Ctrl + Shift + S” on Windows and “Command + Shift + S” on Mac.
Why Use the Save As Excel Keyboard Shortcut?
The Save As Excel keyboard shortcut saves time and effort, especially when you need to save multiple copies of your spreadsheet with different file names or formats. Instead of going through the File menu each time you want to save a copy of your work, you can simply press a combination of keys on your keyboard.
How to Use the Save As Excel Keyboard Shortcut
To use the Save As Excel keyboard shortcut:
- Open your Excel spreadsheet.
- Make any necessary changes to your spreadsheet.
- Press “Ctrl + Shift + S” on Windows or “Command + Shift + S” on Mac.
- In the Save As dialog box, choose the location where you want to save your file.
- Type a new name for your file in the File name box.
- Choose the file format you want to use from the Save as type drop-down list.
- Click Save.
Customizing the Save As Excel Keyboard Shortcut
If you don’t like the default keyboard shortcut for Save As in Excel, you can customize it to a different combination of keys that you prefer. To customize the Save As Excel keyboard shortcut:
- Click the File tab on the Ribbon.
- Click Options.
- Click Customize Ribbon.
- Click Customize.
- In the Categories box, click File Tab.
- In the Commands box, click Save As.
- Click the box next to “Ctrl + Shift + S” or “Command + Shift + S” in the Current Keys box.
- Type the new keyboard shortcut you want to use.
- Click Assign.
- Click OK.
Other Keyboard Shortcuts in Excel
Excel has many other keyboard shortcuts that can help you work faster and more efficiently. Some of the most commonly used keyboard shortcuts in Excel include:
- “Ctrl + C” or “Command + C”: Copy.
- “Ctrl + V” or “Command + V”: Paste.
- “Ctrl + X” or “Command + X”: Cut.
- “Ctrl + Z” or “Command + Z”: Undo.
- “Ctrl + Y” or “Command + Y”: Redo.
- “Ctrl + F” or “Command + F”: Find.
- “Ctrl + H” or “Command + H”: Replace.
Conclusion
The Save As Excel keyboard shortcut is a simple but powerful tool that can save you time and effort when working with Excel spreadsheets. By customizing this keyboard shortcut and learning other keyboard shortcuts in Excel, you can work faster and more efficiently, and accomplish more in less time.
