Excel is one of the most popular spreadsheet software in the world. It is widely used by businesses, students, and professionals alike. One of the most powerful features of Excel is its ability to sort data in various ways. In this article, we will discuss the shortcut custom sort Excel feature, which can save you a lot of time and effort.
What is Custom Sort in Excel?
Custom sort is a feature in Excel that allows you to sort data in a way that is not available in the default sorting options. For example, you can sort data by a specific color, by a custom list, or by a formula. The custom sort feature can be accessed by clicking on the “sort” button in the “Data” tab of the Excel ribbon.
Shortcut Custom Sort Excel
While the custom sort feature in Excel is very useful, it can also be time-consuming, especially if you need to sort data frequently. Fortunately, there is a shortcut custom sort Excel feature that can help you save time and effort.
To use the shortcut custom sort Excel feature, you need to select the data that you want to sort and then press the “Alt + D + S” keys on your keyboard. This will bring up the “Sort” dialog box, which allows you to customize the sort options.
Using Custom Lists in Shortcut Custom Sort Excel
One of the most useful features of the shortcut custom sort Excel is the ability to use custom lists. Custom lists allow you to sort data based on a specific order that is not available in the default sorting options. For example, you can sort data by a specific order of names, months, or any other custom order that you define.
To use custom lists in the shortcut custom sort Excel feature, you need to create a custom list first. To do this, click on the “File” tab in the Excel ribbon and then click on “Options”. In the “Excel Options” dialog box, select “Advanced” and then scroll down to the “General” section. Click on the “Edit Custom Lists” button and then enter the custom list in the “List entries” box. Click on “Add” and then “OK” to save the custom list.
Once you have created the custom list, you can use it in the shortcut custom sort Excel feature. Simply select the data that you want to sort and then press the “Alt + D + S” keys on your keyboard. In the “Sort” dialog box, select “Custom List” from the “Order” dropdown menu and then select the custom list that you want to use from the “Custom lists” dropdown menu.
Using Formulas in Shortcut Custom Sort Excel
Another useful feature of the shortcut custom sort Excel is the ability to use formulas. Formulas allow you to sort data based on a specific condition that you define. For example, you can sort data based on a specific date range, value range, or any other condition that you define.
To use formulas in the shortcut custom sort Excel feature, you need to create a formula first. To do this, you can use the “IF” function or any other function that suits your needs. Once you have created the formula, you can use it in the shortcut custom sort Excel feature. Simply select the data that you want to sort and then press the “Alt + D + S” keys on your keyboard. In the “Sort” dialog box, select “Values” from the “Sort On” dropdown menu and then select “Custom List” from the “Order” dropdown menu. In the “Custom lists” dropdown menu, select “Formula” and then enter the formula in the “Value” box.
Conclusion
The shortcut custom sort Excel feature is a powerful tool that can save you a lot of time and effort. By using custom lists and formulas, you can sort data in a way that is not available in the default sorting options. Whether you are a business owner, a student, or a professional, the shortcut custom sort Excel feature can help you organize your data more efficiently and effectively.
